How to Build the Ultimate Wedding Vendor List for Your Big Day
Planning a wedding is exciting, especially when you’ve chosen a stunning venue like Fess Parker Winery in Los Olivos, CA. But before you dive into the fun of cake tastings and dress shopping, let’s talk about your wedding vendor list and how the right vendors can make your day run like clockwork, all while creating magic at one of the most beautiful venues in the Santa Ynez Valley!
Just take a look at Jackie and Daniel's stunning wedding at Fess Parker Winery — it was a dream come true. From the hilltop ceremony and reception spaces to the breathtaking vineyard views, and that perfect golden hour light (you’ll know what I mean when you see it!), it truly set the stage for a memorable day. But let’s be real, every venue has its quirks, and knowing how to work with those details is key to making your wedding day run like clockwork and getting the photos you’re dreaming of.
The best part? Choosing vendors who are familiar with the space — and how to get the most out of it — makes a huge difference. Trust me, I’ve been there and seen it firsthand. So, let’s break down the key wedding vendors that helped bring Jackie and Daniel’s Fess Parker Winery wedding day to life, and how you can build your vendor list to make sure your day is flawless, too.
Why Your Wedding Vendor List Matters
You’ve heard it before, your vendors are your wedding day team! They bring your vision to life, and when you pick vendors who are familiar with your venue (or are willing to learn the ins and outs), it’s a total game changer. Let’s break down why I’m such a huge advocate for finding the right pros for your wedding:
They know the venue: Some vendors may not be familiar with Fess Parker Winery (or any other venue you choose), and that’s fine! But the ones who are will know how to make the most of the space. For example, if you want to maximize those dreamy hilltop views for your reception, you’ll need someone who understands the layout.
They’ll work together seamlessly: Trust me, the less stress, the better! When your vendors are familiar with each other and know the venue well, the day just flows. That’s why I love working with vendors who are pros at this, so I can capture every magical moment without missing a beat!
They’ll help tell your story: Every couple is different, and so is every venue. Your wedding vendor list needs to reflect that! From florals to the vibe, a team that gets your vision is essential to creating a wedding day that feels like you. At Fess Parker Winery, the natural beauty of the space lends itself to romantic, relaxed vibes that can be reflected in your choice of flowers, photography style, and even the music played at your reception.
Fess Parker Winery Wedding: The Details Matter
Let’s dive into the magic of this venue! The hilltop reception area at Fess Parker Winery is an absolute showstopper!! During Jackie and Daniel’s wedding, we had the best time capturing those last 15 minutes of golden hour. It was the calm before the party storm (aka the dance floor opening), and it felt like we were in a little wedding bubble up there. I mean, when you get that soft, warm light hitting the vineyard, you just know it’s going to be a perfect shot. And then—BOOM—blue hour magic kicked in. It was the kind of night that makes you fall in love with film photography all over again!
Ceremony and Reception Must-Haves: Vendor Breakdown
So, what made Jackie and Daniel’s Fess Parker Winery wedding so special? A whole lotta magic and a killer vendor team! Here’s how the details (and the vendors) came together.
1. Wedding Coordinator: La Fleur Weddings
A wedding coordinator is an absolute must, especially at a venue like Fess Parker Winery where there’s a lot going on. The team at La Fleur Weddings made sure everything ran like clockwork. Their experience with winery weddings made sure Jackie and Daniel’s day was both beautiful and stress-free. They kept us all on time, and they knew just how to work with the venue to make sure each detail was captured in its best light.
Why It’s Awesome: If you're booking a wedding at Fess Parker Winery, finding a coordinator familiar with the venue (like La Fleur Weddings) will help you feel at ease. They know all the little details that make a big difference, from timing the ceremony to coordinating with the catering team. You’ll need someone who’s done it before!
2. Videographer: Regan Scaife Films
Regan and her team at Regan Scaife Films brought all the beautiful details to life in video, capturing the emotion of the ceremony, the love during the reception, and those little candid moments you’ll treasure forever! They’ve filmed at Fess Parker Winery before, so they knew how to work the best spots for video and how to use that gorgeous vineyard backdrop.
Why It’s Awesome: A videographer who knows the venue can make sure they’re in the right place at the right time. They’ll capture all those emotional moments and tell your love story in a way that reflects the venue’s beauty.
3. Florals: Adornments Flowers
If you’re dreaming of lush floral arrangements and swoon-worthy bouquets, Adornments Flowers is where it’s at! Jackie’s bouquet was a showstopper, and the florals throughout the venue fit perfectly with the winery’s romantic, natural vibes.
Why It’s Awesome: At Fess Parker Winery, the space is already stunning, but flowers that complement the natural surroundings take it to the next level. If you’re planning a wedding there, work with florists who understand how to blend with the landscape, not compete with it!
4. Catering: Catering Connection
The food was a highlight of the evening, thanks to Catering Connection. With vineyard views and delicious food, what’s not to love? Jackie and Daniel’s guests were treated to an unforgettable meal, and the presentation was perfect for the rustic elegance of the winery.
Why It’s Awesome: A great caterer can take a beautiful venue and make it even more amazing with delicious, beautiful food. Plus, a vendor who’s familiar with the space knows the best way to serve food in such a unique setting.
5. Rentals: Bright Rentals
The team at Bright Rentals helped create the perfect atmosphere with elegant, rustic rentals. From chairs to table settings, every detail was accounted for. The rentals fit seamlessly with the venue’s vibe, very stylish yet simple!
Why It’s Awesome: A winery venue often means working with a mix of indoor and outdoor spaces, so your rental company needs to know how to make those areas shine. Bright Rentals nailed it, matching the venue's vibe with every piece!
6. Shuttle: Jump on the School Bus
Since Fess Parker Winery is tucked away in the hills, transportation is key. Jump on the School Bus provided the shuttle service, making it easy for guests to travel between the ceremony and reception spaces, keeping everything on schedule.
Why It’s Awesome: If your venue is spread out (or if you’ve got a lot of guests), having a reliable transportation service is a must to keep everything running smoothly!
Fess Parker Winery Wedding Photos
Now, let’s talk about what makes Fess Parker Winery such a perfect place for wedding photos. Whether you're saying your vows in the hilltop ceremony space or celebrating the night away in the reception area, the beauty of this venue shines in every shot!
I specialize in film wedding photography, which perfectly captures the timeless elegance of Fess Parker Winery. The soft, warm glow of golden hour, the quiet before the reception party, and those little intimate moments, the film captures it all with such warmth and depth. The venue itself is breathtaking, and with the right vendors on your team, everything flows together to make your day unforgettable!
Book Your SoCal Wedding Photographer!
If you’re planning your wedding at Fess Parker Winery, having the right vendor team can truly elevate the day. From your photographer (that’s me!) to your florist, coordinator, and videographer, these vendors will help you create the wedding of your dreams. I would love to capture every moment of your day and tell your story through my lens whether its at Fess Parker Winery or in Southern California! Book me for your Southern California wedding! I can’t wait to be part of your incredible day!
See more of my work on Pinterest and more wedding venue ideas below!
5 Best Southern Orange County Wedding Venues for your California Wedding
Best Los Alamos Wedding Venues: Top Spots for Your Dream Wedding in Santa Ynez Valley
Vendors:
Coordinator:La Fleur Weddings
Venue: Fess Parker Winery
Videographer: Regan Scaife Films
Florals: Adornments Flowers
Catering: Catering Connection
Coffee cart: Welcome Coffee Cart
Rentals: Bright Rentals
Shuttle: Jump on the School Bus